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We run the cannabis accounting, AR collections, and sales ops you can't afford to get wrong.
Outsourced cannabis accounting, AR collections, sales order entry, finance, marketing, and data management — handled by a dedicated team with deep cannabis industry expertise. Reduce costs and enable predictable growth.
Your real-time sales assistant handling order entry and admin.
Headquarters is your real-time sales assistant — handling all order entry, product substitutions, and admin work same-day so that your team can spend their time where it’s needed most - building relationships with your customers.
Order Entry & Coordination
Input all orders same-day into your distribution platform - getting your product to stores faster and freeing up your sales team’s time.
Inventory & Substitution Management
Keep your live menu fresh, manage product substitutions, and reduce delays due to inventory errors.
Retailer Restock Reporting
Leverage sell through & inventory data from multiple POS and inventory providers to recommend suggested reorders to buyers across the state.
Buyer Database Management
Enrich your CRM with detailed data management on retail preferences, discount rules, and contact information.
Reporting & Analytics
Track sales rep performance, SKU velocity, retailer reorder cadences and assortment gaps to maximize your sales team’s potential.
Full-service receivables team to turn AR into predictable cashflow.
Headquarters AR is a full-service receivables team handling all retailer outreach, pending payment tracking, account statement reconciliation and customer database management to turn your AR into predictable cashflow.
Account Outreach & Collections
Manage daily outreach to retailers, track & confirm pending payments and update your records so that nothing falls through the cracks.
Statement Reconciliation & Credit Management
Execute regular review of retailer records to identify missing invoices, apply open credits, and spot pricing errors.
Reporting & Analytics
Share weekly reporting on open invoices by aging bucket, pending payments, and key account escalations.
Decision-ready dashboards connecting finance to operations.
Headquarters gives your team financial clarity you can actually use — translating fragmented accounting data into decision-ready dashboards that connects finance to operations. We streamline financial processes and surface real-time insights.
Cash Flow & Forecasting
Consolidate weekly cash across entities and banks, reconcile deposit gaps, and deliver a 13-week rolling cash forecast.
Entity-Level P&L & GL Integrity
Maintain clean entity & department P&Ls, standardize COAs for 280E, allocate shared costs accurately, and catch GL issues.
Payroll & Departmental Cost Modeling
Convert payroll data into department-level cost clarity, allocate admin vs ops labor, and link fulfillment labor to profitability.
Revenue & Margin Analytics
Align distributor, POS, and COGS data to surface SKU-level margins, quantify promotions & discounts, and evaluate territory ROI.
Month-End Close & Controller Oversight
Run standardized close checklists, manage reconciliations, and deliver executive-ready variance and cash reporting every month.
High-ROI lifecycle email and paid media programs.
Headquarters helps cannabis retailers run high-ROI lifecycle email and paid media programs that drive trackable online purchases, turning marketing into a measurable growth engine, not just “managed ads.”
Customer Lifecycle Marketing
Automated lifecycle email flows with smart cannabis-specific segmentation, disciplined testing, and margin controls.
Paid Media - Meta Ads for Dispensaries
Localized paid campaigns with ongoing creative testing and responsible scaling to drive in-market traffic.
Integrated Reporting & Creative Ops
Centralized creative workflows and weekly channel reporting that tie campaign performance to store-level outcomes.
Turning chaotic inventory data into a single source of truth.
Headquarters helps cannabis retailers turn chaotic, duplicate-filled inventory data into a single, accurate source of truth — reducing ordering errors, eliminating dead SKUs, and restoring trust between systems.
Master Catalog Cleanup
Identify and merge duplicate SKUs, normalize naming and category hierarchy, and deactivate unused items.
Photo, Description & Attribute Standardization
Source missing images, apply brand-consistent descriptions, enforce uniform image sizing, and track completion.
Catalog Governance & Maintenance
Perform weekly QC on new SKUs, detect missing images or descriptions, and monitor brand-submitted data.
Automation & Future Readiness
Prepare data for middleware or vendor portals, provide bulk upload templates, and create SOPs.
The HQ Team
We're not just a staffing partner - we're a team of industry veterans, data nerds, and problem solvers dedicated to your growth.
