Managing and recovering outstanding debts from customers or clients.
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• Oversee the dedicated accounts receivable email address for all payment-related communications.
• Regularly update and maintain the AR aging report to track overdue accounts.
• Engage with clients regarding their account status via phone and email to reduce long dated AR balances.
• Payment Negotiation, establish payment plans or settlements that are mutually acceptable and feasible.
• Address and resolve customer issues related to billing discrepancies, disputes, or any obstacles preventing timely payments.
• Maintain detailed records of customer interactions, payment agreements, and any communication regarding overdue accounts.

Managing the accounts receivable process, including tracking and recording incoming payments, managing the AR aging report, participating in end-of-month (EOM) close, and conducting outreach to assist in the collection of payments.
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• Accurately record and reconcile incoming payments against outstanding invoices in the accounting software.
• Collaborate in the EOM close process, ensuring AR balances are accurately stated.
• Provide detailed reports on accounts receivable status and any potential risk areas to management.

Managing Cannabis accounts payable queue and process for vendor invoices, including onboarding new vendors, building AP agings, participating in EOM close, and processing payments on a dedicated cadence.
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• Monitor and manage AP email address where all invoices are received.
• Upload and enter all invoice details into accounting software (e.g. QBO).
• Request documentation from new vendors (W9, etc) and onboard new vendors to bank portals & accounting software(s).
• Attend weekly payment approval meeting and record required action items.
• Setup and / or transmit agreed upon payments to vendors on weekly basis.
• Participate in month-end close process as it relates to recording payables and providing total company AP balance.
• Resolve basic communications with vendors (timing of payments, confirmation of receipts of documents, etc.)
• Escalate vendors to correct stakeholders for material issues (i.e. non-payment).

Building and maintaining a comprehensive Cash Flow Model by collecting, analyzing, and reconciling various financial data to forecast cash inflows and outflows on a weekly basis.
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• Collection and cleanup of all relevant bank and credit card statements.
• Weekly acquisition of payable data from Point of Sale systems, payroll systems, and other cost centers.
• Categorization of all transactions into accurate cost and revenue buckets.
• Bank balances reconciliation.
• Identification and tracking of all inventory purchases.
• Development and management of a detailed 13-week cash flow model, highlighting cash inflows and outflows.

Recording, summarizing, and reporting an organization's financial transactions. Provide accurate and comprehensive financial information to both internal and external stakeholders, facilitating informed decision-making.
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• Day to day transactions & recurring JEs posting.
• Accrual accounting, recognizing revenues and expenses when they are incurred, providing more accurate financial information.
• GL account analysis and reconciliation, account reconciliation to ensure accuracy and identify discrepancies.
• Conduct the accounting month end closure process.
• Preparing and presenting financial statements (Income Statement & Balance Sheet).
• Auditing, Facilitating external or internal audits to verify the accuracy and reliability of financial information.
• 280E Analysis and optimization applied in the Chart of accounts and day to day transactions.
• Apply compliance procedures adhering to US GAAP, to ensure consistency and transparency in financial reporting.

Establishing and managing departmental budgets aligned with client-specific requirements. Creating monthly budgets for each department, utilizing historical transaction data, and providing regular reports on weekly, monthly, and year-to-date expenses and employee payments, segmented by department.
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• Define and categorize departments as per client requirements.
• Develop monthly budgets for each department, based on historical transaction data.
• Regularly report on expenses and employee payments, offering weekly, monthly, and year-to-date insights.
• Construct and update dashboards to visually represent financial data by department.
• Analyze departmental spending against budgets to identify variances and areas of improvement.